What features an Ideal Housing Society Management System should offer?

Bookkeeping, daily roll call of society staff, sending out verbal or written notifications to members, collecting maintenance dues from them, checking and maintaining the inventory and other facilities - every society admins/chairmen who are manually managing there day to day administrative operations would be able to relate to these listed activities. These activities become more cumbersome and daunting when the number of residents or society members increases - and with these increased numbers, chances of human mistakes increases too.
To overcome this problem, many societies have opted for a Society Management System in India, but there is a serious ‘problem of plenty’ in current times, as there are many of them available in market. With this article DigiClann, one of the fastest growing and best housing society management system in Gujarat, wish to educate its readers the important factors and points to consider while buying a Society Management System in India.

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Some of the basic features which every Society Management System should offer are:
  • User Friendly Design: If residents and admins find it hard to operate, then what’s the point of investing in a Society management system? Users of the app can be elderly people or security staff members - hence it should be designed intelligently to accommodate very simple workflows instead of incorporating fancy screens. 
  • Customer Support: In case users are stuck or are facing troubles in using the software, they should be able to seek help readily, so that there day to day work is not hampered. Always remember, providing good quality customer support is a standard feature which only the best housing society management systems offer. 
  • Trainings/Documentations: Before going live with the product, the software company should provide rigorous trainings to its users with enough documentation. The documentation too should be self-explanatory, so that users can independently refer it to learn about the software. 
  • 24X7 data availability: The biggest advantage of a Housing Society Management system is its 24x7 data availability, so that users can access accurate information real-time. Reports can be generated easily based on the data helping admins to take correct and swift management decisions. 
  • Data Security: Society Management deals with residents’ basic demographics details, which is sensitive in nature. The software should be designed in such a way that the data is stored in a secure manner, and any misuse or leakage of society’s data should easily be avoided without any hassles.
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DigiClann has been setting up quality standards for other society management systems in India for quite a while now, and has constantly been at top of the ratings to emerge as one of the best housing society management system of the region. In case you are interested to implement DigiClann, or need more information about its features and prices, do contact us and we would be happy to assist you.

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